Filling out timesheets

Navigate to the Timesheets module (Internal > Timesheets). You will see a list of timesheets.

(Note: The list of timesheets you see is dependent on your privileges in the system. A typical user can only see their own; someone with approval privileges can see their own and those of anyone they are set as the “Approver” for; someone with Timesheet Management privileges will be immediately presented with their own and those of anyone they are set as the “Approver” for, but can see everyone’s timesheets via the search function.)

Click the BlueArrow.png button next to the timesheet you want to fill out, then click Edit.

Edit_Timesheet_Screenshot.png

Enter the job number if known, or use the selector to search for the job you are logging time against. Any jobs you have worked on in the two weeks prior to the date of the timesheet will appear in a drop-down menu when you click on the Job box, making it easy to access ongoing jobs.

Once you have entered the job, any tasks assigned to you on that job will appear in a drop-down menu when you click on the Task box. If no tasks have been assigned to you, you can enter the task number if known or use the selector to find tasks related to the job.

Task_Selector_Screenshot.png

When you select a task, it will automatically populate the Category field in your timesheet if the task has been assigned a default category, in which case the category cannot be changed. If the task has no default category, use the category selector to choose one. Note that the categories available to you will depend on your team member profile (see Creating Team Members).

Next add any notes about this task and the hours you wish to log.

OT_Screenshot.png

A note about the overtime (“OT”) field: This field has no logic associated with it out-of-the-box; its use will depend on how your aACE solution has been tailored to fit your workflow. Please contact your system administrator to learn more.

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